There comes a time when management of medical paper records becomes a difficult task. Whether you run out of physical space or it is just time-consuming to store every document in one place. The inability to of safe and effective storage or losing protected information which is further misused are some of the indicators that your staff is too occupied to handle, scan and protect sensitive information. Along with, scanning large quantities of medical documents involves the possession of expensive equipment, a dedicated staff, quality assurance procedures and so much more to just name a few. To solve this, outsourcing EMR scanning is of benefit to every aspect of an organization's operation. If you are considering the option of outsourcing, here are the top 5 reasons to trust a partner with your EMR scanning needs.
Cost EffectiveThe whole cost of purchasing, operating an in-house scanning system is a lot. The significance of it is at the level where the need to maintain both, the hardware as well as the software is inclusive. On the other hand, outsourcing or working with a partner permits you to pay only for the services you need and the pay accordingly. With an outsourced approach, you get your work done, not only at low prices but by also using latest technologies.
Breathing Space for Your ResourcesWhen an organization has to invest in technology, the investment in resources is always considered by default. The reason being, it's necessary for your employees to adopt the technology procured to make better use of it. When the staff is limited and which are already focused on clinical duties, it becomes time-consuming to train them and manage all the backlog. When the scanning solution is outsourced, work gets done faster than usual, accelerates decision making and there is increased productivity.
Increased Data SafetyWhen in-house scanning solutions are implemented, there is a constant to and fro of files, important information, physical records to offsite storage facilities to be scanned. This, more often than not leads to loss or improper use of field records. Choosing a single source for scanning keeps all the physical records in a single storage space which reduces the risk of breach of information. Files can be retrieved, scanned and re-filed but in the same space thus maintaining a single chain of custody.
Efficient ProcessesConstantly managing patient records requires continuous coordination that takes up a lot of time of resources in most healthcare organizations. Since all the patient information is stored in different rooms, having different files, accessing information becomes a major challenge. When you outsource scanning to a trusted partner, you become a part of the process which makes the speed, convenience, cost savings, everything possible. Only outsourcing this solution leads to an efficient hybrid model of functioning.
Function with Industry Best PracticesWith the healthcare industry constantly upgrading, only a few organizations have the expertise to fulfil all their scanning needs. Outsourcing your scanning needs will keep you assured that the services are carried according to industry norms and following all rules. This makes your work and records subsequently credible enough to be presented and stored. It also reduced the risk of compliance violations and associated costs.
Key Takeaways from the Whitepaper "The Top 5 Reasons To Outsource EMR Scanning":
- Making a change in the scanning strategy is an easier process than it is assumed to be
- Experience partner addresses the complexities more efficiently and cost-effectively
- Outsourcing EMR scanning has a huge impact on the revenue cycle
- The burden on in-house resources is drastically reduced
- Outsourcing EMR scanning lets healthcare professionals to mainly focus on the patient care